The Green Sheet is the form we use to track how and where money has been spent and who spent it! The form is self-explanatory.
- Who will we pay?
- How will we pay them (COD, Cash, Check, Credit, Reimbursement)?
- When do they expect payment?
- Out of what budget should the money come?
- Who made the purchase?
THINGS TO CONSIDER:
- PRIOR APPROVAL - Every purchase at FBCO is approved by at least TWO people and usually more. Don't buy until you've received permission from the Ministerial Staff Member responsible for that budget.
- $500 - if the purchase is more than $500 don't buy until you've received permission from the Executive Pastor.
- RECEIPTS - Attache receipts for your purchases to the Green Sheet. This insures accurate accounting and accountability with purchases.
- SIGNATURE - We need to know who made each purchase, not simply which ministry they made the purchase for. Knowing who made the purchase allows us access to the best information available for each expenditure.